Josh runs Helix Group alongside his brother in northern Sydney. Before applying a formal management structure, the company operated with overheads at 35 percent and paid $9,000 a month for local accounting. The lack of formal processes forced them to absorb a $160,000 basement variation because they failed to secure written approval from the client prior to excavation. Josh also worked for six years without a holiday, constantly answering his phone.

Josh laid off excess in-house staff and hired offshore virtual assistants for estimating and bookkeeping, dropping accounts costs to $800 a month. He established variation approval rules requiring client sign-off before site work continues. By organizing his schedule with a Default Diary, Josh separated site meetings from business development, which helped him secure a 1.1 million dollar cost-plus contract. This structure enabled him to take a two-week unplugged trip to Vietnam while his site foreman managed the active projects.

Links & Resources
Helix Group Website: https://www.helix.group/

🕒 Timestamped Key Point
00:00 Introduction
04:58 Securing a 1.1 million dollar contract through 14 months of negotiation and transitioning it to a cost-plus agreement after lock-up.
14:00 Using an A to Z operations org chart to formalize the roles of site foremen and project managers.
16:10 Installing Alpha flooring to block sound transfer between levels in a split-living residence.
18:57 Mandating written client approval for variations to prevent absorbing costs like a 160,000 dollar basement excavation.
22:15 Outsourcing bookkeeping to the Philippines to drop accounting costs from 9,000 dollars down to 800 dollars a month.
26:42 Blocking out the schedule to take a two-week trip to Vietnam after working six years without a holiday.
35:22 Sending 100 direct messages a week on LinkedIn to schedule coffee meetings with architects and designers.
40:57 Implementing a Default Diary to separate mandatory site meetings from dedicated business development time.

Josh runs Helix Group alongside his brother in northern Sydney. Before applying a formal management structure, the company operated with overheads at 35 percent and paid $9,000 a month for local accounting. The lack of formal processes forced them to absorb a $160,000 basement variation because they failed to secure written approval from the client prior to excavation. Josh also worked for six years without a holiday, constantly answering his phone. Josh laid off excess in-house staff and hired offshore virtual assistants for estimating and bookkeeping, dropping accounts costs to $800 a month. He established variation approval rules requiring client sign-off before site work continues. By organizing his schedule with a Default Diary, Josh separated site meetings from business development, which helped him secure a 1.1 million dollar cost-plus contract. This structure enabled him to take a two-week unplugged trip to Vietnam while his site foreman managed the active projects. Links &amp; Resources
<ul>
<li>Helix Group Website:&nbsp;<a href="https://www.helix.group/">https://www.helix.group/</a></li>
</ul>
🕒 Timestamped Key Point
<ul>
<li>00:00 Introduction</li>
<li>04:58 Securing a 1.1 million dollar contract through 14 months of negotiation and transitioning it to a cost-plus agreement after lock-up.</li>
<li>14:00 Using an A to Z operations org chart to formalize the roles of site foremen and project managers.</li>
<li>16:10 Installing Alpha flooring to block sound transfer between levels in a split-living residence.</li>
<li>18:57 Mandating written client approval for variations to prevent absorbing costs like a 160,000 dollar basement excavation.</li>
<li>22:15 Outsourcing bookkeeping to the Philippines to drop accounting costs from 9,000 dollars down to 800 dollars a month.</li>
<li>26:42 Blocking out the schedule to take a two-week trip to Vietnam after working six years without a holiday.</li>
<li>35:22 Sending 100 direct messages a week on LinkedIn to schedule coffee meetings with architects and designers.</li>
<li>40:57 Implementing a Default Diary to separate mandatory site meetings from dedicated business development time.</li>
</ul>

Welcome to The Builders Ladder, for residential builders and construction business owners who want to fast-track their results, scale their construction company, and create a systemized, profitable construction business.

If you’re ready to free up your time, increase profit, and build a high-performing team, you’re in the right place.

Your host, Marti Amos, has worked with over 5,000 building companies globally over the last 19+ years through builder coaching and proven business systems. His mission? To help you climb the builder’s ladder and run a predictable, high-margin construction business.

Tune in to hear from industry experts and discover step-by-step strategies to become a strategic building business owner - and ultimately, achieve true wealth, time freedom, and financial freedom through your residential construction business.

Welcome to The Builders Ladder, for residential builders and construction business owners who want to fast-track their results, scale their construction company, and create a systemized, profitable construction business.
If you&rsquo;re ready to free up your time, increase profit, and build a high-performing team, you&rsquo;re in the right place.
Your host, Marti Amos, has worked with over 5,000 building companies globally over the last 19+ years through builder coaching and proven business systems. His mission? To help you climb the builder&rsquo;s ladder and run a predictable, high-margin construction business.
Tune in to hear from industry experts and discover step-by-step strategies to become a strategic building business owner - and ultimately, achieve true wealth, time freedom, and financial freedom through your residential construction business.