🎙 In this episode of Systemize Your Success, I dive into a topic that hit home for me: the importance of backing up your task management app. As someone who relies heavily on Asana to run my business, the thought of losing access to it is absolutely terrifying. 

 

I share my experience of a staff member accidentally deleting a project and how that incident sparked my mission to find a reliable and affordable backup solution. I discuss the app we use, ProBackup, and how it simplifies the backup process and helps keep costs down by minimising the data stored in our task management system. 

 

Throughout the episode, I provide tips on effectively managing your data and ensuring that your business remains protected, allowing you to sleep better at night knowing that everything is backed up. If you're looking to safeguard your business and streamline your operations, this episode is packed with valuable insights you won't want to miss!





KEY TAKEAWAYS

💡 Importance of Backing Up Task Management Apps: Losing access to a task management app can be devastating for a business, as it often contains critical information about projects, tasks, and team communication.

💡 ProBackup as a Solution: ProBackup is recommended as an effective and user-friendly backup solution for various task management apps. This allows users to back up their data easily and affordably.

💡 Cost-Effective Data Management: To minimise backup costs, it's advised to store large files (like documents and media) in cloud storage services (e.g., Google Drive) and link them in the task management app, reducing the amount of data that needs to be backed up.

💡 Notification Features: ProBackup offers notifications for deleted projects or tasks. As a result, users will have peace of mind, allowing them to quickly recover lost data without extensive searching or contacting support.

💡 Additional Tools for Efficiency: Utilising tools like Fathom for meeting recordings and iDrive for cloud storage can further reduce overall storage costs and streamline data management, ensuring that backups remain affordable and efficient.





BEST MOMENTS

00:32 - 💬 “Without having access to my task management, literally, I wouldn't really have a business. And so that's pretty terrifying.”

00:52 - 💬 “How to back up your entire task management software to protect your business and to just be able to sleep better at night knowing that actually even if something terrible happens either maliciously or accidentally or the app just goes down and you lose your access to your account for whatever reason, you have a means and a way to access that data and restore it so you can continue functioning as a business.”

01:22 - 💬 “When you start looking at backup solutions, they often get really expensive, but there are smart ways to use your task management app to keep your cost down to an absolute minimum.”

09:58 - 💬 “The cost of actually creating a robust, usable backup that's easy to access, easy to restore stuff for me is an absolute no-brainer.”





TIMESTAMPED OVERVIEW

00:00 Cost-Effective Backup Solutions Guide

05:07 Efficient Data Storage Strategy

07:15 ProBackup's Advantage Over Asana Notifications

10:33 Maximise Storage Efficiency Tips





VALUABLE RESOURCES
Our Recommended Apps
Apps/Tools discussed in the episode:
ProBackup (7 days free trial + 30% off first 3 months)
iDrive (7 days free trial)
Listen to the SYS Podcast about iDrive
Fathom AI Notetaker (3 months free premium)
Listen to the SYS Podcast about Fathom





LINKS TO CONNECT WITH THE HOST
Podcast:https://www.systemizeyoursuccess.com
Website: https://systemsandoutsourcing.com/
Facebook Group:https://facebook.com/groups/systemsandoutsourcing/
LinkedIn:https://linkedin.com/company/systemsandoutsourcing/
Instagram:https://instagram.com/systems_and_outsourcing/
YouTube:https://youtube.com/@drsteveday42
TikTok: https://www.tiktok.com/@drsteveday42





ABOUT THE HOST

Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

 

Most business owners feel overwhelmed because they don’t know how to create systems or get the right help.

 

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 In this episode of Systemize Your Success, I dive into a topic that hit home for me: the importance of backing up your task management app. As someone who relies heavily on Asana to run my business, the thought of losing access to it is absolutely terrifying.&nbsp;
&nbsp;
I share my experience of a staff member accidentally deleting a project and how that incident sparked my mission to find a reliable and affordable backup solution. I discuss the app we use, ProBackup, and how it simplifies the backup process and helps keep costs down by minimising the data stored in our task management system.&nbsp;
&nbsp;
Throughout the episode, I provide tips on effectively managing your data and ensuring that your business remains protected, allowing you to sleep better at night knowing that everything is backed up. If you're looking to safeguard your business and streamline your operations, this episode is packed with valuable insights you won't want to miss!
 
KEY TAKEAWAYS
💡 Importance of Backing Up Task Management Apps: Losing access to a task management app can be devastating for a business, as it often contains critical information about projects, tasks, and team communication.
💡 ProBackup as a Solution: ProBackup is recommended as an effective and user-friendly backup solution for various task management apps. This allows users to back up their data easily and affordably.
💡 Cost-Effective Data Management: To minimise backup costs, it's advised to store large files (like documents and media) in cloud storage services (e.g., Google Drive) and link them in the task management app, reducing the amount of data that needs to be backed up.
💡 Notification Features: ProBackup offers notifications for deleted projects or tasks. As a result, users will have peace of mind, allowing them to quickly recover lost data without extensive searching or contacting support.
💡 Additional Tools for Efficiency: Utilising tools like Fathom for meeting recordings and iDrive for cloud storage can further reduce overall storage costs and streamline data management, ensuring that backups remain affordable and efficient.
 
BEST MOMENTS
00:32 - 💬 &ldquo;Without having access to my task management, literally, I wouldn't really have a business. And so that's pretty terrifying.&rdquo;
00:52 - 💬 &ldquo;How to back up your entire task management software to protect your business and to just be able to sleep better at night knowing that actually even if something terrible happens either maliciously or accidentally or the app just goes down and you lose your access to your account for whatever reason, you have a means and a way to access that data and restore it so you can continue functioning as a business.&rdquo;
01:22 - 💬 &ldquo;When you start looking at backup solutions, they often get really expensive, but there are smart ways to use your task management app to keep your cost down to an absolute minimum.&rdquo;
09:58 - 💬 &ldquo;The cost of actually creating a robust, usable backup that's easy to access, easy to restore stuff for me is an absolute no-brainer.&rdquo;
 
TIMESTAMPED OVERVIEW
00:00 Cost-Effective Backup Solutions Guide
05:07 Efficient Data Storage Strategy
07:15 ProBackup's Advantage Over Asana Notifications
10:33 Maximise Storage Efficiency Tips
 
VALUABLE RESOURCES
<ul>
<li aria-level="1"><a href="https://sys.academy/tools">Our Recommended Apps</a></li>
<li aria-level="1">Apps/Tools discussed in the episode:</li>
<ul>
<li aria-level="2"><a href="https://probackup.cello.so/j9YI3gdMjmR">ProBackup (7 days free trial + 30% off first 3 months)</a></li>
<li aria-level="2"><a href="https://www.idrive.com/idrive/signup?from=c2c&amp;p=sys_academy">iDrive (7 days free trial)</a></li>
<ul>
<li aria-level="3"><a href="https://systemsandoutsourcing.com/blog/data-loss-prevention-idrive-ep-221/">Listen to the SYS Podcast about iDrive</a></li>
</ul>
<li aria-level="2"><a href="https://fathom.partnerlinks.io/sys">Fathom AI Notetaker (3 months free premium)</a></li>
<ul>
<li aria-level="3"><a href="https://systemsandoutsourcing.com/blog/sys-199-why-we-use-fathom-ai-notetaker-pro-tips-to-maximise-value-and-minimise-cost/">Listen to the SYS Podcast about Fathom</a></li>
</ul>
</ul>
</ul>
 
LINKS TO CONNECT WITH THE HOST
<ul>
<li aria-level="1">Podcast:<a href="http://www.systemizeyoursuccess.com"> </a><a href="https://www.systemizeyoursuccess.com">https://www.systemizeyoursuccess.com</a></li>
<li aria-level="1">Website: <a href="https://systemsandoutsourcing.com/">https://systemsandoutsourcing.com/</a></li>
<li aria-level="1">Facebook Group:<a href="http://facebook.com/groups/systemsandoutsourcing/"> </a><a href="https://facebook.com/groups/systemsandoutsourcing/">https://facebook.com/groups/systemsandoutsourcing/</a></li>
<li aria-level="1">LinkedIn:<a href="http://linkedin.com/company/systemsandoutsourcing/"> </a><a href="https://linkedin.com/company/systemsandoutsourcing/">https://linkedin.com/company/systemsandoutsourcing/</a></li>
<li aria-level="1">Instagram:<a href="http://instagram.com/systems_and_outsourcing/"> </a><a href="https://instagram.com/systems_and_outsourcing/">https://instagram.com/systems_and_outsourcing/</a></li>
<li aria-level="1">YouTube:<a href="http://youtube.com/@drsteveday42"> </a><a href="https://youtube.com/@drsteveday42">https://youtube.com/@drsteveday42</a></li>
<li aria-level="1">TikTok: <a href="https://www.tiktok.com/@drsteveday42">https://www.tiktok.com/@drsteveday42</a></li>
</ul>
 
ABOUT THE HOST
Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.
&nbsp;
Most business owners feel overwhelmed because they don&rsquo;t know how to create systems or get the right help.
&nbsp;
Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

Reclaim your time, reduce stress, and create more impact.

For years, Dr. Steve Day was a slave to his businesses - working insane hours and living in constant stress and overwhelm. After suffering through burnout and depression, he realised that success doesn’t come from doing more; it comes from aligning your work with your ideal life and systemising the things that matter.

That shift changed everything.

By focusing on key systems, he transformed his business and lifestyle - emigrating to Sweden and living with more presence, purpose and impact.

In Systemize Your Success, he shares the strategies that helped him step out of the grind so that you can do the same.

This podcast is for small business owners who want to honour their authentic selves, create more space and freedom, and leverage their strengths for meaningful impact. You'll learn how to streamline operations, outsource effectively, manage a remote team, and set up systems that free you to focus on building a business you feel proud to talk about.

If you’re ready to build a successful business and have the freedom to enjoy it- hit subscribe, and let's make it happen.

Reclaim your time, reduce stress, and create more impact.
For years, Dr. Steve Day was a slave to his businesses - working insane hours and living in constant stress and overwhelm. After suffering through burnout and depression, he realised that success doesn&rsquo;t come from doing more; it comes from aligning your work with your ideal life and systemising the things that matter.
That shift changed everything.
By focusing on key systems, he transformed his business and lifestyle - emigrating to Sweden and living with more presence, purpose and impact.
In Systemize Your Success, he shares the strategies that helped him step out of the grind so that you can do the same.
This podcast is for small business owners who want to honour their authentic selves, create more space and freedom, and leverage their strengths for meaningful impact. You'll learn how to streamline operations, outsource effectively, manage a remote team, and set up systems that free you to focus on building a business you feel proud to talk about.
If you&rsquo;re ready to build a successful business and have the freedom to enjoy it- hit subscribe, and let's make it happen.

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